Streamline every purchase, from request to delivery, giving you control over costs, suppliers, and fleet-wide purchasing routines.
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Cost control
Prevent over-ordering and reduce spend with approval workflows, contract control, and full visibility of fleet-wide purchasing.
Process efficiency
Automate invoice scanning and approvals to cut manual work and speed up procurement across ship and shore.
Fleet transparency
Work from the same data with synchronized systems, shared templates, and complete procurement records across the fleet.
Requisition workflow
Access everything you need to process a requisition in one structured view. See exactly which vessel, job, or component the request is linked to through the Search or Tree Structure and follow a predefined flow that keeps tasks moving.
You stay focused on your task, adding items, validating details, and progressing through approvals, while the system handles the routing, ensures consistency, and connects follow-up actions like RFQs and POs.
Inventory-linked procurement
Prevent overstocking by automatically checking inventory levels before a requisition is submitted, onboard and across the fleet. Ensure critical parts are ordered when needed and avoid unnecessary purchases.
Procurement and inventory work as one, giving you full visibility from consumption to replenishment, all within a single system. Link items to job histories, monitor usage trends, and trigger reorders based on predefined stock thresholds.
With inventory data centralized and synchronized across the fleet, you gain full confidence in what’s available, where it is, and when action is required, saving time and reducing operational risk.
Contract transparency
Build lasting supplier partnerships by making every interaction traceable, evaluable, and compliant. With SERTICA Procurement, you gain a structured overview of contracts, pricing terms, and historical performance directly within your procurement flow. Purchasers onboard and ashore work from the same data, ensuring consistency and control across all supplier interactions.
Fleet-wide oversight
Unify your purchasing procedures with Central Data Management that synchronizes procurement data between vessels and shore. Shared templates and consistent approval flows ensure all teams follow the same process—while still allowing flexibility for local needs.
Procurement analytics and dashboards provide a real-time view of spending, lead times, and compliance across your fleet. With one connected system, you gain full transparency into how each vessel operates and where to optimize performance.
Introduction
SERTICA Procurement connects every step of the purchasing process across your fleet, from requisition and approvals to supplier interaction and inventory management. By standardizing procurement workflows and centralizing data, you gain full visibility into what’s being bought, where, and why.
SERTICA Procurement fits seamlessly into your existing setup. Whether you're managing one vessel or a global fleet. With built-in integration options like SeaProc, ShipServ, and other partners, in addition to the add-on module PunchOut, you connect directly to supplier platforms and streamline sourcing without switching between systems.
This adaptability reduces onboarding friction, supports scalable operations, and gives you a procurement solution that evolves with your organization.
How to succeed in procurement
System
The core Procurement system is designed to give you the necessary features to optimize your daily procurement tasks. From request to delivery, it streamlines workflows, standardizes routines, and supports smarter purchasing decisions.
Add-on Modules
Get additional modules, customizing the maritime procurement software to your specific needs, without paying for unnecessary functions.
Testimonials
The Maritime Procurement Software helps clients simplify purchasing, control costs, and improve collaboration between ship and shore.
“SERTICA gives us full control and insight into purchasing. This has increased the productivity of the team by 25%.”
Berge Bulk
Procurement Manager
“Spending less time on resolving issues with invoices and waiting for approvals, our Procurement department can focus on more strategic tasks such as sourcing and contracting. To do this, we need a solid core and thus we have SERTICA.”
Thomas Toll
Group Procurement BPO, Svitzer
“With SERTICA as our daily tool, we work more efficiently as we can reduce the volume of emails and auto-match invoices. We save time and money because we can do contract agreements and gather several requisitions in one.”
Amalia Karakonstanti
Senior Purchaser, Euronav
“Looking into our data, I estimate that roughly 66% of all procurement order lines under the Danish Flag can be automated as they are standard items.”
DFDS
Systems and Process Analyst
“Before we handled invoice management manually which is quite time consuming. SERTICA will optimize and automate our processes, which will give us a better overview and free resources. The obvious benefit includes saving time on administrative tasks related to invoice management.”
Emmanuel Lefeuvre
Technical Manager, Compagnie Maritime Nantaise
Benefits
SERTICA Procurement turns complex purchasing routines into a unified, efficient process that supports cost control, transparency, and supplier reliability. By connecting teams, systems, and data from requisition to payment, it empowers you to manage procurement with confidence.
Drive cost efficiency, increase transparency, and support strategic fleet operations
SERTICA’s maritime procurement software connects every step of the purchasing process from requisition to payment into one unified system. With centralized data and predefined workflows, your team can manage procurement across the fleet with clarity, control, and consistency.
With a connected procurement system in place, you start building a scalable procurement strategy that supports the financial and operational goals of your fleet.
Support your unique workflows and systems with flexible configuration and deep integration
Procurement in the maritime industry rarely follows a straight line. Delays, changing ports of call, cost fluctuations, and shifting priorities demand a system that adjusts with you. SERTICA Procurement gives you the flexibility to configure approval flows, cost matrices, and business rules without custom development, ensuring the system fits your operational reality.
Support complex dependencies across legal entities, budgets, account codes, and roles. Define how data is owned, which system governs the process, and ensure compliance with internal policies across your maritime procurement software.
With powerful integration capabilities to ERP and third-party platforms including finance, HR, and supplier portals you maintain one connected workflow from requisition to payment.
Maintain full procurement visibility, even when vessels are offline and out of range
Procurement doesn’t stop when your vessels are out of range. Our Procurement software ensures uninterrupted operations with offline functionality built for the realities of life at sea. Orders created onboard are automatically synchronized once a connection is reestablished, preserving data integrity and eliminating manual re-entry.
With centralized data management and real-time synchronization across ship and shore, you maintain a single source of truth.
Keep your procurement data aligned, accessible, and actionable wherever you are.
Use procurement analytics to make smarter, data-driven purchasing decisions
Use your procurement data for more than just transactions. With centralized reporting, dashboards, and procurement analytics, you can identify trends, track performance, and drive smarter decisions.
Combine insights from SERTICA Procurement with operational data from SERTICA Maintenance and SERTICA Performance to unlock full fleet transparency and control.
Related Insights
Explore guides, customer cases, webinars, and tools that help you control costs, streamline purchasing, and get the most out of SERTICA Procurement.
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SERTICA Suite
Discover everything SERTICA has to offer and learn more about our full product range. All SERTICA products integrate with each other, providing your fleet with a complete and comprehensive management system.
One reliable point of contact from start to finish. Your project manager plans the rollout with you, coordinates data conversion and training, and keeps the implementation on track.
Gain success with our live support and customer success manager. When questions come up onboard or ashore, you reach people who know SERTICA and how your setup works.
Developed in-house by marine experts in collaboration with maritime customers. The system is shaped by people who understand ship operations, so it fits how your crew and office work.
FAQ
A procurement management system in shipping is a specialized software platform or set of processes used by shipping companies (like ship owners, operators, or managers) to manage the purchasing of goods and services required for the operation and maintenance of vessels.
The system helps reduce sourcing time, lower costs, and gain a clear overview of quotations, allowing procurement teams to make faster, more informed decisions. It also supports cost control, prevents over-ordering or stockouts, and improves operational efficiency.
This includes everything from spare parts and fuel to provisions, safety equipment, and technical services.
Key Functions in a procurement management system:
E-procurement in shipping refers to the use of digital platforms and online tools to manage and automate the procurement process for goods and services required in maritime operations. It replaces traditional, manual methods (such as emails, phone calls, and spreadsheets) with integrated systems that streamline everything from requisition to payment.
Benefits of e-procurement:
In essence, e-procurement in shipping modernizes and digitizes the supply chain, helping maritime companies operate more efficiently and cost-effectively.
Selecting the appropriate system for maritime procurement can be a challenging task due to the presence of multiple variables to consider. Identifying a company’s needs and goals is crucial as it provides a clear understanding of the requirements and objectives the system must align. Start by asking yourself the questions:
Asking other procurement managers or experts is also a great opportunity.
In today’s fast-paced business landscape, the ability to streamline the procurement process from requisition to payment through a digitalized procurement software is of utmost importance. The entire procurement process is managed electronically in SERTICA Procurement, including on-board requisitions, sending RFQs, evaluating quotations from suppliers, and approvals. You can issue purchase orders as well as manage inventory and supplier catalogues all from the shipping procurement software with SERTICA Connect.
Managing supply chain activities efficiently via the maritime procurement software results in higher quality, competitive prices and on-time delivery. You avoid excessive inventory, shortage of critical items, long lead times, late deliveries and equipment downtime. SERTICA Procurement even helps you choose the best vendors and the most profitable ports.
Our maritime procurement software eliminates manual processes and implements paperless workflows to speed up the procurement process. SERTICA Procurement interfaces to your ERP system to reduce administrative costs and ineffective workflows. Our maritime procurement software is easy to install and yet it can completely transform your business, reducing processing times and smoothing over any bumps or human errors.
A Purchase Request (PR) is created when a crew member identifies the need for spare parts, provisions, or other supplies. The item details—such as description, quantity, part number, and urgency, are entered into the vessel’s procurement system (like SERTICA), and then the request is submitted for onboard and shore-based approval.
This process helps ensure timely delivery, cost control, and avoids duplicate or unnecessary orders.
Invoice Management in the shipping industry allows for companies to digitally capture and store invoices, streamline invoice approval, and manage vendor payments.
It streamlines the process from ship to shore e.g. from the crew being able to request parts on the ship efficiently to office staff easily being able to handle invoices to sharing information with external stakeholders.
Highlights of invoice management:
1# Inventory management
It is key to be able to manage information about components, locations, jobs, history, certificates and spare parts. Inventory Management offers an overview of your inventory, which is essential when it comes to the maintenance and procurement processes of your fleet.
2# Syncs with you ERP system
By syncing the existing system, you have better financial control with purchase orders in real time and constant access to invoice information. This enables you to synchronize master data of your fleet with minimum effort in one shared data source rather than several individual digital and/or manual systems.
